Fellowship Programme Associate

Our client is looking to recruit for a Fellowship Programme Associate to support our core programme Fellowship. The Fellowship Programme Associate will support the Fellowship Programme Lead and Senior Management in handling Fellowship day-to-day operations and provide additional support to our other programmes. The Fellowship Programme Associate will also have a unique opportunity to directly influence the organizational growth. The position offers the chance to build a diverse array of skills in a dynamic environment focused on women’s empowerment and African-led evidence-based development for Africa.

Responsibilities

Primary Duties and Responsibilities

The Fellowship Programme Associate is a member of the organization Fellowship

Programme. They will report to the Fellowship Programme Lead (direct Lead) with a

dotted line of reporting to the Director of Programmes (DoP).

The Fellowship Programme Associate’s responsibilities fall into six main areas. These tasks

listed are representative, and other duties may also be assigned.

Programme Management

• Support the Director of Programmes and Fellowship Programme Lead in planning yearly Fellowship activities and keeping the programme calendar updated.
• Assist the Fellowship Programme Lead in the recruitment, review and onboarding of candidates for the Fellowship programme.
• Assist the Fellowship Programme Lead and Director of Programmes in managing the relationship between the Fellowship team and Fellows and support with communication between both.
• Work with the Fellowship Programme Lead to prepare information packages for the Fellowship programmes, and send materials to programme participants and external audiences in a timely manner.
• Work alongside the Fellowship Programme Lead to streamline information management for the Fellowship programmes.
• Work with the Fellowship Programme Lead to create Standard Operating Procedures (SOPs) and workflow documents for all Fellowship activities.
• Provide year-round support for all aspects of the administration of the Fellowship, Alumni and Mentorship programmes
• Manage and maintain the Fellows records
• Work with the Fellowship Programme Lead to coordinate work activities, meet deadlines, and provide support where needed

Training & Development

• Assist the Fellowship Programme Lead, Director of Programmes and other external training consultants in the management and delivery of the training & development courses.
• Assist the Fellowship Programme Lead in the planning and execution of online and in-person events for the Fellowship’s training and professional development courses.
• Manage and maintain the opportunities database and report to the Fellowship on this regularly.
• Work with the Fellowship Programme Lead and Director of Programmes (DoP) to identify organisations to partner with for capacity building and training opportunities

Mentorship Programme

• Support in planning yearly mentorship activities and keeping the mentorship programme calendar updated
• Assist in the planning and execution of online and in-person events for the Mentorship programme
• Assist in the recruitment and onboarding of Mentors for the Mentorship programme
• Support in maintaining communication between Fellows and Mentors
• Support the in day-to-day management of the mentorship programme

Grant Management

• Assist the Fellowship Programme Lead in the recruitment, review and onboarding of Fellows Fund applications every cycle.
• Support the Fellowship Programme Lead to manage Fellows Fund grants cycles including preparation of PRFs, collection of receipts, auditing of budgets and review of final reports.

Alumni Programme

• Support in planning yearly activities and keeping the programme calendar updated
• Assist in the planning and execution of online and in-person events for the Alumni programme
• Assist in maintaining communication between the institute and alumni

Monitoring, Evaluation and Learning

• Support the MEL Lead in monitoring and evaluating the progress of the Fellowship
• Programme and its components by disseminating surveys, managing feedback responses and writing progress reports
• Support the MEL Lead in monitoring and evaluating processes by updating programme trackers and contact databases

Qualifications

• A bachelor’s degree in a social science or STEM field is required
• 2-5 years of experience working in a substantially similar professional environment, such as a non-profit, consultancy, or think tank, including direct experience in operations and project management roles
• Strong verbal and written communication skills in English, with Kiswahili or other local language proficiency preferred
• Attention to detail and strong organisational, analytical, and critical thinking skills
• Curious individual with ability to work both independently and collaboratively, and to seek assistance with projects as required
• An interest in continual learning and professional growth
• Commitment to the Institute’s mission and values

Terms of Offer

Compensation and benefits for the Fellowship Programme Associate position

include:

• Competitive salary
• 21 days of paid leave
• 10 days of paid sick / family leave
• 3 months paid parental leave, in the event of the birth or adoption of a child by the employee or employee’s partner
• Health insurance and pension
• Operating on a four-day work week
• Flexi-hours and hybrid working
• Access to a wellness fund
• Access to a professional development fund
• Quarterly data bundles

Qualified and interested applicants who meet the specifications are requested to send their CVS to [email protected] by 14th October 2024. Please indicate the position applied for on the subject line. Applications will only be considered if they are submitted with the duly completed form highlighted below; https://forms.gle/MdCMTJ7smGpADY4v6

Applications will be reviewed on a rolling basis and only shortlisted candidates will be contacted.